Timescapes
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Privacy and Cookies
Privacy notice for timescapes.researchdata.leeds.ac.uk.
This privacy notice has been updated in line with the General Data Protection Regulation.
1. Purpose of this Notice
This Notice tells you how the University of Leeds (University) will collect and use your personal data when you access this website. The University is a 'controller' of this personal data for the purposes of the data protection legislation.
It is important that you read this Notice together with any other privacy notice we provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements the other notices and is not intended to override them.
2. Changes to this Notice
We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.
We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.
3. Anything you are not clear about
If there is anything you are unclear about, please contact our Data Protection Officer, who will be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.
The Data Protection Officer's contact details are provided at the end of this Notice in section 11.
4. Purpose of processing your data
Where we request personal data from you on our website you will be informed at that time of the purpose for which the data will be processed and how it will be processed, its legal basis for processing as well as any transfers to third parties.
5. Purpose of processing - automated collection of personal information
When you access our web pages certain information your browser provides, including your IP address at the time, browser type, and potentially the address of the page you last visited, will be automatically recorded by the University. This data may be used to aid detection in the event of a security breach. The legal basis for this processing is a necessity to pursue our legitimate interests to keep our website secure. The University retains this data in a form from which you may be identifiable for a period of up to one month.
6. Third-party access
The personal data that you have provided will not routinely be sent to third parties (unless notified - see section 4).
7. Data retention
The University's policies on retaining data for prospective and current students, staff and job applicants are detailed in our Data Retention Schedule.
In other cases, for example, if you subscribe to news or events, any retention of data will be made clear at the point of collection.
8. Cookies
Cookies are small text files that are placed on your device by websites that you visit.
We use cookies for the following purposes:
- Essential: To help our website function
- Performance tracking: Track how our website is used and help us make improvements
| Cookie | Name | Purpose | Further Information |
|---|---|---|---|
| eprints | eprints_session | This cookie is set by the repository system used on this site. It is used primarily to identify users who are logged in to the system, and is not used for collecting any other information. The cookie is updated with each page view, and expires when your browser is closed down. | |
| Google Analytics | __utma | This cookie is used to determine unique visitors to the site, and is written upon your first visit to this site from your web browser. The cookie is updated with each page view, and expires 2 years from being set or updated. | |
| __utmb | This cookie is used to establish the length of your visit to the site. The cookie is updated with each page view, and expires 30 minutes from being set or updated. | ||
| __utmz | This cookie stores the type of referral used by you to reach your site, whether via a direct method, a referring link, a website search, or a campaign such as an ad or an email link. It is used to calculate search engine traffic, ad campaigns and page navigation within the site. The cookie is updated with each page view, and expires 6 months from being set or updated. | ||
| __utmv | This cookie may be set from some pages which are used to track file downloads, or which are used in advertising campaigns. The cookie is updated with each page view, and expires 2 years from being set or updated. |
You can manage your privacy settings, including cookies, through your browser settings.
Further information about cookies can be found on the Information Commissioner's Office website.
9. Your duty to inform us of changes
It is important that the personal data the University holds about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.
Contact the Research Data Team by email: researchdataenquiries@leeds.ac.uk.
10. Your rights as a data subject
Under the GDPR, in certain circumstances, you have the right to:
- withdraw your consent to our processing of your personal data where that is the legal basis for such processing
- access any of your personal data which we hold
- have your personal data which we hold corrected if it is inaccurate
- have any of your personal data which we hold erased
- restrict the ways in which we process your personal data
- object to our processing of your personal data
- receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format
- in certain cases not be subject to a decision based solely on automated decision making
- lodge a complaint with a supervisory authority
11. Queries and complaints
If you have any queries or concerns relating to this privacy notice or the way your data is being processed through this website then please contact the University's Data Protection Officer.
Phone: +44 (0) 113 2431751
Email: dpo@leeds.ac.uk
Address: University of Leeds, 11.72 EC Stoner Building, Leeds LS2 9JT, UK.
The UK's regulator for the Data Protection Act (DPA) and GDPR is the Information Commissioner's Office (ICO). The University is registered as a Data Controller with the ICO.
Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK this is the Information Commissioner's Office.